Exam Policies

Exam Schedule

• The exam schedule is normally posted in the glass cabinet outside E131 (the most up-to-date) as well as on this site under the Exam Schedule Menu
• We attempt to have both the mid-term and final exam schedules posted for a minimum of two weeks before the first exam
• It is the student's responsibility to be at the correct location at the correct time
• Students arriving less than 30 minutes late for an exam will be allowed to do the exam, but they have lost the time that they have missed
• Students arriving more than half an hour late for an exam will not be admitted to the exam and will receive a grade of zero
• Mid-term exams may occur at any time in a semester, often in the evenings including Fridays
• Final exam week runs from the first Saturday following the last day of classes to the following Saturday inclusive
• Students can check the specific weeks each semester in the On Trak book or the College Academic Calendar
• Students MUST keep this week clear until they see the final exam schedule posted.

Scheduling Conflicts

• All midterm and final tests are scheduled for CSAIT students so as to avoid scheduling conflicts where possible
• It is your responsibility to inform your instructor of any conflict as soon as these test schedules are posted
• Once you have registered for a course, it is your responsibility to attend all classes, be present at tests, and hand in all assignments by their due dates
• Your personal commitments (e.g. working at a job outside the College, attendance at family functions, etc.) must be arranged so that your courses receive the highest priority

What if you miss an exam?

• If you miss an exam without contacting your professor before the exam takes place, you will receive a grade of zero for that exam
• If you are unable to attend the exam due to illness, accident, or personal problems, you or a family member must contact the college, leaving a message for your professor before the exam takes place
• You will be required to provide documentation such as a medical note or accident report within five days of returning to school
• Medical notes must specifically state that you were unable to write the exam on the specific date
• Significant family problems are considered as medical problems and should use the same process
• We have doctors available on campus through our Health Clinic.

Missed Exams and Rewrites

• We do not have "rewrites" in our department. (Sometimes this term is used to describe a missed exam, in which case the student is writing the exam for the first time, having provided the proper documentation as stated in the previous section.)
• Students must to identify themselves to their professor as soon as they are able to return to school to set up a time to write the missed exam (provided that the correct documentation has been completed).
• Normally, missed exams are written in the Math Learning Centre (MLC)
• Students will be required to purchase a testpass from the Bookstore to write the exam
• The MLC will not release an exam that has not been paid for (to the professor)

Hands-on Exams

• Hands-on exams have an extra component as it is necessary for the student to ensure that their information has been stored on the exam diskette
• Failure to save properly is the student's responsibility and could result in a grade of zero for the exam
• A "rewrite" of the exam can not be given as it would unfairly advantage the student who is rewriting the exam.
• Although we do everything we can to ensure that the equipment is working properly, equipment and network problems could occur
• In this case, the professor will use his/her discretion to give the student(s) extra time related to the time lost due to equipment problems
• Most hands-on exams test proficiency of the student, and all students may not complete all tasks
• The exams would then be graded by the use of part marks

Special Needs, Extra Exam Time

• If you have been identified to have a special need, you may be eligible to receive extra time on exams as per your Special Needs Profile
• You must make these arrangements with each of your professors at least one week before any test or exam
• Students who have not been identified by Disability Services will NOT be given extra time on an exam, even if they self-identify a medical issue. The process must be done through the Disability Services office and the use of a Special Needs Profile.

Exam Marking Scheme
In the cases of large group exams with multiple professors, a marking scheme is used to ensure that the exams are graded fairly across the classes. Having said this, each professor does his/her own grading in accordance to the way in which he/she presented the material. It is essential that you communicate with your own professor in regards to the exam requirements, review information and exam format.

"60% Rule"

• In cases where the student is required to have a particular passing average on exams in order to have the assignment grades included, this passing average will be set by the professors and adhered to by all professors teaching that course in that particular semester.
• For these courses, an average of 60% on the exams is required with each exam weighted according to the course outline
• If this average is not achieved, lab and assignment marks will not be counted toward the final grade and the final grade will be calculated using "0" for the grades for labs and assignments and this will be the percentage grade entered for the final grade.

Course Grading Scheme
The course grading scheme is identified in the course outline. If any adjustment is made to this grading scheme, it will be applied to all classes and normally posted on the course information page.

Returning Exams
It is up to the discretion of the professor(s) for a given course as to whether an exam is returned to the students for them to keep. In general, multiple choice, short answer exams and final exams of any type are not returned. Student have the right to view their exam with the professor and should make these arrangements with the professor directly.

Academic Dishonesty
The CSAIT department will uphold the rules outlined in the student's On Trak student handbook regarding the issue of academic dishonesty. Any academic dishonesty conducted during an exam is subject to the most severe penalty and an immediate grade of zero on the exam in question. Refer to the On Trak student handbook for details.

Contacts
You may direct any questions to the Program Co-ordinators. (Find their contact information on the "Co-ordinator Drop-In" page.)